Paper and Notes: Call for Participation

Quick Facts

CHI Papers and CHI Notes are archival publications of original research in the field of Human Computer Interaction (HCI).

 

Changes from 2016

There are several changes to the process from 2016; please review the CFP below. Major changes include:

 

  • Submission deadline: The deadline to create your submission and set the title, abstract, and authors, as well pick your subcommittee and other details of your paper is September 14th. A week later, the rest of the materials (the actual paper, supplementary materials, video) are due. Please see details below (Why two deadlines? See FAQ).
  • New subcommittees: It should be noted that there are several new subcommittees this year, and that some earlier committees have either had a reduction in scope or have disappeared entirely. Please carefully review the CFP and linked documents to ensure you select two appropriate subcommittees for your submission.
  • Paper length: Authors are encouraged to submit Papers and Notes whose length is proportional to their contributions, up to the maxima specified below, rather than trying to “fill up” a maximum length submission. Reviewers will be instructed to weigh the length of the paper in making their assessment of the contribution.

 

Further details, and additional changes, are found below.

 

Important Dates

All deadlines are at 20:00 EDT/EST on the date shown.

  • Submission deadline: September 14, 2016.  Title, abstract, authors, subcommittee choices, and other metadata.
  • Materials upload deadline: September 21, 2016.
  • Reviews sent to authors: November 18, 2016.
  • Rebuttal period closes: November 23, 2016.
  • Decision notification: December 12, 2016.
  • Reviews released: December 14, 2016.
  • Camera-ready papers due: January 6, 2017.
  • Video Previews deadline: January 13, 2017.

 

Submission: Made to Precision Conference.

 

Submission format: anonymized, up to 10-page (plus references) Paper or up to 4-page (plus references) Note in the CHI Proceedings Format with a maximum 150 word abstract.

 

References do not count toward the page limits.

 

Selection process: Refereed.

 

At the conference: presenters of Papers have a 20-minute slot (including questions); presenters of Notes have a 10-minute slot (including questions).

 

Archives: Papers and Notes are archived in the conference proceedings, available on the ACM Digital Library.

 

Message from the CHI Papers & Notes Chairs

CHI Papers and Notes are refereed publications of original research in the field of Human Computer Interaction (HCI). CHI Papers and Notes are read and cited worldwide, and have broad impact on the development of HCI theory, method, and practice.

 

Both Papers and Notes represent mature, complete research; Notes typically represent more focused contributions than Papers. See Papers Versus Notes: What’s the Difference?

 

Authors must present accepted Papers and Notes at the CHI Conference. Accepted manuscripts appear in the Proceedings of the ACM Conference on Human Factors in Computing Systems, which is listed in the ACM Digital Library. The ACM Digital Library includes a mechanism to enable authors to provide perpetual free public access to their papers. See below for details.

 

Accepted Papers and Notes may come from any area of HCI activity: academia or industry; science, engineering, or craft; analysis or design. Acceptance is highly competitive: all accepted Papers and Notes will score highly on innovation, contribution, and quality of thought and writing. Submit your best work!

 

Caroline Appert, Daniel Wigdor and Juan Pablo Hourcade

Papers and Notes Co-chairs

papers@chi2017.acm.org

 

Preparing and Submitting Your Paper or Note

1. Write and format your Paper or Note. Your submission must be original; it cannot be published or be under concurrent review elsewhere. If you make multiple submissions to CHI 2017 Papers and Notes, they should be distinct from each other. A Paper is no more than 10 pages long (plus references), and no shorter than 5 pages long (plus references), while a Note is no more than 4 pages long (plus references). References do not count toward these lengths. Page length includes figures, appendices, and an abstract of less than 150 words. Submissions that exceed these limits will be rejected.

 

A word about paper length. It should be noted that, in the past, authors were encouraged to always submit a maximum-length paper. In 2017, authors are encouraged to submit a paper of length proportional to its contribution. If your research contribution requires only 5, 6, 7, 8, or 9 pages (plus references), please submit a Paper of that length. If your contribution requires only 1, 2, 3, or 4 pages (plus references), submit a Note of that length. Reviewers will be instructed to weigh the contribution of a submission relative to its length. Papers and Notes should be succinct, but thorough in presenting the work. Typical Papers will be 8-10 pages long (plus references) but papers can be shorter (e.g. 5 pages) if the contribution is smaller. Typical Notes will be 4 pages (plus references), but may also be shorter if the contribution is smaller. Shorter, more focused papers are encouraged, and will be reviewed like any other paper. Papers whose length is disproportional with their contribution will be rejected.Papers shorter than 5 pages (excluding references) must be submitted as Notes.  Papers longer than 10 pages (excluding references) will not be considered.

 

Also see:

 

2. Prepare supplementary material (optional). Your submission may be accompanied by a short video or by other supplementary material.  Video figures do not have a specified limit for duration, although we recommend staying within 5 minutes.  Other supplementary material may include, for example, survey text, experimental protocols, source code, and data, all of which can help with replicability of your work.  Any non-video supplementary material should be submitted as a single .zip file, including a README file with a description of the materials.  Your total submission size (paper + supplementary material) must be no more than 120 MB. Since not everyone who reads the Paper or Note will view the supplementary material, your submission must stand on its own, and will be reviewed as such.

 

In instances where your new submission builds directly on a project described in another, as-yet unpublished paper, it is recommended that you submit an anonymized version of that other paper as supplementary material. You may choose to also include a note of explanation as to the novel contribution of the present submission. If the previous work is already published, it may simply be cited in the body of the paper as per usual, and should not be included in the supplementary materials.

 

Also see:

 

3. Select a subcommittee. CHI receives over 2,000 Papers and Notes submissions. In order to provide high-quality reviews by experts for all submissions, the CHI program committee is divided into topical subcommittees. When you submit a paper or note, you will state a preference of two subcommittees (a preferred, and an alternate subcommittee) whose mandates you believe your topic fits into. It is your responsibility to select the subcommittees that offer the best expertise to assess your research, and that you believe will most fully appreciate your contribution. If you are unsure, you can email the subcommittee chairs for advice. A submission deemed to not be a good fit for the preferred subcommittee, or borderline, could be reassigned to another subcommittee. Your selection of an alternate subcommittee gives you a voice in this process.

 

The CHI 2017 subcommittees are:

 

For more information about CHI subcommittees, see Selecting a Subcommittee.

 

4. Make Your Submission. Authors may submit and resubmit their materials to Precision Conference before the submission deadline. For CHI 2017, we have introduced a two-step submission process with two important deadlines (Why two deadlines? See FAQ):

 

  • September 14 (20:00 EDT) Submission Deadline: Authors must submit their title, abstract (150 word max), list of authors, subcommittee selections, and other metadata before this deadline. After this deadline, Precision Conference will only allow the contact author to edit his/her submission files, and will not allow modification to the submission’s metadata. No new submissions will be allowed after this deadline.
  • Note that, unlike some other ACM conferences with two-deadline processes, you will be free to edit the content of your paper and other uploaded files up to the materials upload deadline. However, you will not be able to modify the metadata after this deadline (title, abstract, authors, subcommittee selections, etc.)
  • September 21 (20:00 EDT) Materials Upload Deadline: All materials – the submission itself, the video figure, and other uploads – must be submitted before this deadline. No extensions will be granted. Only papers whose submissions were made by the submission deadline may be uploaded.

 

The submission system will open for submissions approximately four weeks before the submission deadline.

 

CHI Papers and Notes Review Process

After you submit your Paper or Note, it will undergo a rigorous review process. This is managed by the Papers chairs and ten subcommittees, each comprising either two or four Subcommittee Chairs (SCs) and a panel of Associate Chairs (ACs). The review process is as follows:

  • Most Papers and Notes are assigned to one of the two subcommittees chosen by the author (see: Selecting a Subcommittee). The SCs will then assign the submission to two ACs – a primary AC (1AC) and a secondary AC (2AC), based on their expertise. When the Papers chairs or SCs believe that a paper will get a more thorough review in a subcommittee other than the one selected by the author, it will be re-assigned to another subcommittee prior to its assignment to ACs.
  • The 1AC assigns each Paper or Note to two carefully selected external reviewers (topical experts who are not part of the CHI Program Committee). The 2AC assigns each Paper or Note to a third external reviewer.
  • Reviewers review the Paper or Note according to the review criteria specified in the Guide to Reviewing CHI Papers and Notes. The review is a recommendation to the program committee.
  • The 1AC completes a meta-review based on the reviews.  Based on numeric criteria, the 2AC may also be required to write a meta-review.
  • Authors see preliminary reviews and can respond with a rebuttal. The rebuttal offers authors an opportunity to rebut factual errors in reviews, or to answer questions asked by reviewers.
  • The 1AC and 2AC compose recommendations to the committee based on all the reviews and the author’s rebuttal.
  • The committee discusses and finalizes decisions at a two-day committee meeting.  For CHI 2017, the following subcommittees will have a virtual meeting: Beyond the individual (one half), Health, Accessibility, and Aging, and Understanding People (one half). All other subcommittees will meet face-to-face.  During the meeting, ACs on other subcommittees may be asked to read and review the paper when the topic area spans multiple subcommittees.
  • Confidentiality of submissions is maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the publication date; see section “Authors Take Note” below.

 

Desk Rejection

The 1AC and 2AC may identify submissions that do not meet the basic requirements for acceptance at CHI and reject these without sending them to external reviewers. Desk rejections are validated by the 1AC, 2AC, SCs, and Papers Chairs. A submission is a candidate for desk rejection if it:

  • is incomplete or does not follow the rules of this CfP
  • does not fit within the field of human-computer interaction
  • does not make a research contribution to human-computer interaction (e.g., a paper presenting a system that features a user interface but that does not address any research question in terms of human-computer interaction)
  • does not meet minimum quality standards (e.g., no proper evaluation if one is necessary to make a contribution, exceedingly poorly written and organized, using experimental methods incorrectly)

 

Interactivity for Papers and Notes

We strongly encourage authors of Papers and Notes submissions to also participate in Interactivity. This is most applicable to Papers or Notes that describe interactive technologies or experiences. Interactivity for Papers and Notes allows authors to present a hands-on demonstration of their research in a high-visibility, high-impact forum. Authors of Papers and Notes who wish to participate in Interactivity are required to prepare a separate, non-anonymized submission for the Interactivity track. There will be no formal association between submissions to Interactivity and their associated Paper or Note. The content of the submission can be adapted from the existing Paper or Note submission. In the event that your Paper or Note is not accepted, you will have the opportunity to also withdraw your Interactivity submission. Please refer to the Interactivity for Papers and Notes section in the Interactivity Call for Participation for more details.

 

Upon Acceptance of Your Paper or Note

Authors will be notified of conditional acceptance or rejection on December 12, 2016. At this point, contact authors of conditionally accepted Papers and Notes will receive instructions on how to prepare and submit a final version by January 6, 2017. A member of the Program Committee will check that the final version meets the requirements for publication and, if so, will finalize the acceptance. Authors are encouraged to submit their revision earlier than the deadline, in case it is judged that the paper does not meet the committee requirements. If the authors are unable to meet these requirements by the deadline, the Papers Chairs will be notified and may be required to remove the paper from the program.

 

At the time of the final submission, authors of accepted papers will be required to submit a 30-word statement summarizing the contributions of their paper. They will also be asked to submit a 30-second video preview summarizing the paper; this is optional, but highly encouraged, as it will increase the visibility of your paper before, at the conference, and in the ACM digital library in perpetuity.

 

Authors will also be required to assign either copyright or license to the ACM or to pay a fee to ACM for Open Access (details about ACM rights management and about the ACM author-izer service). Obtaining permissions to use video, audio, or pictures of identifiable people or proprietary content rests with the author, not the ACM or the CHI conference.

 

AUTHORS TAKE NOTE: The official publication date is the date the proceedings are made available in the ACM Digital Library. This date may be up to two weeks prior to the first day of the conference. The official publication date may affect the deadline for any patent filings related to published work. (For those rare conferences whose proceedings are published in the ACM Digital Library after the conference is over, the official publication date remains the first day of the conference.)

 

Your Paper or Note at the Conference

Authors are required to present their work in a scheduled session with other CHI Papers and CHI Notes. Paper authors will be allowed 20 minutes total (about a 15 minute talk with 5 minutes of questions) to present their work. Note authors will be allowed 10 minutes (about an 8-minute talk with 2 minutes of questions) to present their work. Papers whose authors are not at the conference to present their paper may be removed from the DL.

 

See also:

 

The Guide to a Successful Presentation describes the computing and audiovisual (A/V) equipment provided by the conference, and gives tips on preparing and giving a good CHI talk.

 

Your Paper or Note after the Conference

Accepted Papers and Notes will be distributed in the CHI Conference Proceedings available in the ACM Digital Library, where they will remain accessible to thousands of researchers and practitioners worldwide. Video figures of accepted Papers and Notes will be archived on the ACM Digital Library.

 

 

 

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Paper and Notes: Call for Participation